How To Become A Corporate Secretary
A company will not be successful without supporting personnel. The executives are the think tank of the business while their subordinates perform their directives. There are even some employees who are responsible for the clerical duties and the daily operations of the company will not be maintained without them. Executives rely on their Corporate Secretary to sort out their files and schedule daily.
The skills of a Corporate Secretary
The secretary serves as an aid to the company executive. Therefore, his job consists of what the executive orders. There are times that she has to sit down in a business meeting and document the proceedings. While a computer can make her job easier, the secretary must also have listening skills to record the right statements.
Having good listening skills is also vital for a Corporate Secretary when her boss dictates something that she needs to type in the computer. The dictation can be an important correspondence and so the secretary must get the right words. Obviously, she must also be skilled with the computer particularly with word processing programs.
It is an integral job of the secretary to create documents using the computer. Thus, she must format letters, memos and correspondence according to corporate standards. If needed, the secretary must deliver this form to the recipient if they prefer to have a hard copy.
Qualifications on becoming a Corporate Secretary
Though anyone who has organizational and typing skills can be a secretary, preferences are given to those who took courses in Secretarial Science. There are four courses that a person can take: the certificate program, a diploma course, an associate degree and a bachelor’s degree. The certificate program lasts for six to 12 months while the diploma course lasts for six to 12 months.
The associate degree is two years long while the bachelor’s degree is a full four-year course. In these courses, an individual is taught about clerical functions, office management and terminologies that will help a secretary perform her job better. In the bachelor’s degree course, an individual will also learn business writing, communication skills and possibly a foreign language.